Required documents

The verification process and the documents required when purchasing:

  • The The Email ID Individual certificate

    The Email ID Individual certificate is issued automatically on the basis of the Subscriber’s confirmation of controlling the e-mail address. CERTUM does not require the Subscriber to submit any other documents.

    • Verification of access to the e-mail address – click the verification link sent after the activation of the certificate to the address indicated by the customer in the form. In appropriate cases the CERTUM PCC Team may ask for additional documents necessary for proper verification.

    In appropriate cases the CERTUM PCC Team may ask for additional documents necessary for proper verification.

  • The The Email ID Business certificate

    In the case of the Email ID Business certificate the Subscriber’s verification is necessary. To verify the Subscriber’s identity CERTUM requires the submission of the following documents within 7 days.

    Verification + documents required from a legal entity applying for a certificate independently:

    • copy of an identity document of the person placing the order (personal ID card, passport, driving licence, permanent residence card) – in Latin characters. The copy should depict the entire document (both sides)

    or one of the following:

    • notarial identity confirmation,
    • identity confirmation at CERTUM’s Registration Point or Identity Confirmation Point
    • possession of the qualified certificate issued by CERTUM

    and if a person is applying for the certificate on behalf of the organization:

    • a document to verify company/institution authenticity (e.g. DUNS number, Articles of Incorporation, Business Licence, proprietorship documentation)
    • certificate of employment, authorisation or power of attorney confirming connection of the person submitting the order with the organization

    All the collected documents should be sent to CERTUM PCC by one of the following methods:

    • via e-mail in the form of a scan to ccp@certum.pl (recommended)
    • by fax to: +48 91 425 74 22
    • by mail to
      CERTUM PCC
      Bajeczna Street 13
      71-838 Szczecin, Poland

    In appropriate cases the CERTUM PCC Team may ask for additional documents necessary for proper verification.

    Phone verification

    The contact phone number used for the phone verification of the certified organization has to match the number found in qualified sources of information such as public business and organization registers.

    The contact phone number used for the phone verification of the certified organization has to match the number found in qualified sources of information such as public business and organization registers.

    (e.g. DUNS, www.yellopages.com, www.numberway.com, or other public databases which are qualified as reliable and credible). In case the phone number mismatch, the verification will be carried out using documents.

  • Verification and documents required for obtaining a Test ID certificate .

    The Email ID Test certificates are issued automatically on the basis of the Subscriber’s confirmation of the given e-mail address. CERTUM does not require the Subscriber to present any other documents.

    • Verification of access to the e-mail address – click the verification link sent after the activation of the certificate to the address indicated by the customer in the form.

    Please note:

    In appropriate cases the CERTUM PCC Team may ask for additional documents necessary for proper verification.


Please note:

Validity of the documents which are the basis for verification of certification request:

  • For new applications of certification and certificate renewals the documents and public registry information must not be older than 13 months,
  • Documents of authentication, regardless of their original validity, remain valid for 13 months from their issue date,
  • Documents of identification must be valid on the day of certification.

 

For documents from public registries, we also accept information obtained online from reliable, credible sources (e.g. government websites). In that case we require a direct link to this information to be sent to ccp@certum.pl.

Dear User

Pursuant to Article 13(1)(2) of the General Data Protection Regulation of 27 April 2016 (hereinafter referred to as the “Regulation”), please be informed that:

  • The administrator of your personal data is Asseco Data Systems S.A. with registered office in Gdynia, ul. Podolska 21, 81-321 Gdynia;
  • The Data Protection Officer at Asseco Data Systems S.A. can be contacted at e-mail address: IOD@assecods.pl, tel. +48 42 675 63 60.
  • Your personal data will be processed for the purpose of:
    1. preparing a response to your enquiry, pursuant to Art. 6(1)(b) of the Regulation.
    2. sending marketing information by means of electronic communication and automation software on the basis of the Act on the provision of services by electronic means of 18 July 2002 and in connection with Article 172(1) of the Act “Telecommunications Law” of 16 July 2004 (alternative consent), pursuant to Article 6(1)(a) of the Regulation.
  • Your personal data will be stored for the time necessary to prepare a response to your enquiry and to respond it until you withdraw your consent for receipt of marketing information.
  • You have the right to access the contents of your data and the right to correct it, to have it removed/forgotten, to restrict its processing, to transfer it, to make an objection, to withdraw consent at any time without affecting the lawfulness of processing carried out on the basis of your consent prior to its withdrawal. All the above rights may be exercised through an application submitted at https://www.daneosobowe.assecods.pl
  • You have the right to lodge a complaint with the Regulator if you consider that the processing of your personal data is in breach of provisions of the Regulation.
  • Provision of personal data by you is necessary for the execution of your enquiry. You must provide it, and the consequence of not providing personal data will be that you will not be able to receive a response to your enquiry.
  • Your data will be processed automatically, also in the form of profiling. Automated decision making will be based on the principles of processing personal data supplied at the time of creating an Account and any supplemented data stored in it as well as data concerning activity on the Websites (in accordance with the Privacy Policy of Asseco Data Systems S.A. website Privacy Policy) and activity related to our communication with you through e-mail, and such processing will result in adjustment of marketing information concerning our products and services that may be of interest to you.
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