proCertum SmartSign – Instruction

  • 1. proCertum SmartSign – Instruction


    Introduction

    proCertum SmartSign is an application designed for signing documents with electronic signature and signature verification. proCertum SmartSign can be an element of secure device in accordance with the Polish Act on Electronic Signature from 18 September 2001.
    The application proCertum SmartSign makes possible signing and verification of electronic signature n accordance with the European Commission Decision No. 2011/130/UE of 25 February 2011 on the establishment of minimum requirements for cross-border processing of electronically signed documents by the competent authorities in accordance with Directive 2006/123/EC of the European Parlament and the Council on services in the internal market.

    Additionally proCertum SmartSign application can use authentication module SAM (Secure Application Module).
    proCertum SmartSign application:

    • creates e-signatures in XAdES, CAdES/ETSI or PAdES formats. Created signature can be an internal signature (signature file will contain document’s content) or an external signature (signature file will include only information about signature);
    • marks documents with qualified or nonqualified timestamp, when reference to reliable time as well as confirmation is required, that the document or signature was existing at that moment;
    • verifies electronic signatures in XAdES, CAdES/ETSI or PAdES formats,
    • fulfills requirements for signing program in accordance with Regulation of the Council of Ministers of 7 August 2002 on defining technical and organizational conditions for qualified issuers providing certification services, certification policies for qualified certificates issued by those subjects and electronic signature verification as well as technical conditions for secure devices designed for signing and verifying of electronic signature (Dz. U. No. 128, item 1094, of 12th September 2002).

    Hardware and software requirements

    Please find minimal hardware and software requirements enabling correct operation of proCertum SmartSign application below:

    • operating system Microsoft Windows Vista, Windows 7, Windows 8, Linux, Mac OS X;
    • processor Intel Pentium II 800 MHz;
    • 256 MB RAM;
    • minimal required resolution: 1024x768px, 16bit;
    • cryptographic card reader;
    • cryptographic card;
    • software driving operation of card readers;
    • proCertum CardManager version 3.0.0.100 or newer;
    • configured Internet connection.


    Attention!
    Cryptographic card reader, cryptographic card as well as software managing operation of readers are required only in case of signing process with qualified signature.

    Application installation

    To get the proCertum SmartSign application started, it should be installed correctly in the system. For this purpose double click proCertum SmartSign.exe file icon.

    Window 1: Installer Icon
    After the installation has been run, the following window will be displayed:



    Window 2: Setup language choice


    After the language is selected, click Next >. The application installation starts.
    Welcoming window of installation wizard will be displayed then.



    Window 3: Welcoming window of installation wizard


    After you have clicked Next > read the license agreement in the installers window.
    After you have read the conditions, you must click on I agree to License agreement conditions and then click Next >. Otherwise (after choosing an option I do not agree to License agreement conditions) license terms and conditions will be refused and further installation will not be possible.


    Window 4: License agreement


    The next step will be the selection of the location, where the files of proCertum SmartSign application should be installed. Defaults to: C:\Program Files\Unizeto\proCertum SmartSign. If we would like to change final destination click Change… and set new final location. After choosing final location click Next >.



    Window 5: Choose Destination application


    Installer has been configured and is ready for installation of application.



    Window 6: Installer is ready to start the installation process


    After you have clicked Install the installation process of proCertum SmartSign will be started. If application is installed correctly, the following message will appear:



    Window 7: The installation process has been successfully completed.


    Clicking Finish closes proCertum SmartSign application installation wizard.
    To get the application started, click proCertum SmartSign icon, which is available on desktop or in the menu Start > Programs > Unizeto > proCertum SmartSign.

    Application operation

    proCertum SmartSign is an application designed for signing documents with electronic signature and signature verification. proCertum SmartSign can be an element of secure device for signing with electronic signature in accordance with the Polish Act on Electronic Signature from 18 September 2001.



    Window 8: Main window of proCertum SmartSign application


    In proCertum SmartSign application we can list five tabs:

    • Signing – realizes electronic signature operation, enables multiple signing and countersignature under already existing signature;
    • Verifying – realizes electronic signature verification process;
    • Settings – configuration of signing and verification service;
    • Help – user’s documentation;
    • About Program – information about version of software and user’s license.


    There is a System information button in welcoming window and About Program window. Clicking this button causes displaying window, which contains information about environment, in which the application has been started. The list of libraries designed for cryptographic card operation is being presented in Libraries tab of this window. Application possesses embedded verification mechanism of these libraries and in case of incompatibility, the information about that will be displayed in Compatibility column. Verification takes place during every start of application. In case of incompatibility of any of libraries, the user will be informed about that.



    Window 9: Information about library incompatibility



    Window 10: Information about system– Library


    The window containing information about Java environment, in which the application works, is presented in Java Environment tab.



    Window 11: Information about system– Java Environment tab

    Help



    For assistance in the use of the application, click the Help button.


    Window 12: Bookmark Help


    The Help section is divided into 3 groups:
    The first steps – information on the hardware and software requirements, installation process, the first run the application, etc.
    Get help – general information about the program
    I need support – information for obtaining a telephone or e-mail support.
    When you select a help topic, you will be redirected to the relevant section on the website www.


    Window 13: Bookmark Help on the website WWW

    Settings

    Settings tab is designed for configuration of settings:

    • general;
    • operation of signing with e-signature;
    • e-signature verification operation;
    • timestamp,

    Settings – General


    General tab enables configuration of Proxy settings as well as turning on and off automatic update check.

    • Update – after selecting an option Check update automatically, the mechanism enabling application updates reporting will be started. The mechanism will be invoked while starting of application. Additionally there will be a possibility manual check, if there are any updates available, by clicking Check now.
    • Proxy – after selecting an option Use Proxy additional fields for Proxy settings configuration will be unblocked:
      • Host – Proxy server address. (compulsory field)
      • Port – communication port with Proxy server. (compulsory field)
      • Disable proxy for – turns off the communication with Proxy server for host mentioned in the field for example 192.168.0.2 | 192.168.0.3. (optional field)

    If proxy server requires authentication, please select an option Required authorization. Additional fields will be unblocked then:

    • User – ID of Proxy user. (compulsory field)
    • Password – user’s password. (optional field)



    Window 14: Settings – General tab

    Settings – Signature

    Signature tab enables settings configuration for signing process, which is being realized in Signing tab.



    Window 15: Signature-Settings tab

    We can define following parameters:

    • Signature format:
    • XAdES – Electronic signature in XadES format is in accordance with requirements of The Polish Act on Electronic Signature of 18 September 2001. The format is compliant with the latest standards and based on XML language and is requested for general usage;
    • ETSI – Electronic signature in ETSI format is in accordance with requirements of The Polish Act on Electronic Signature of 18 September 2001. It is an older electronic signature format.
    • Signature type:
    • External signature – signature file will contain only information about signature. Please remember to deliver the document with the signature while the signature’s verification;
    • Internal signature – signature file will contain document’s content.
    • Archiving:
    • Copy after signing – selecting this option will cause selection the folder where the files of signature will be copied which will be generated after completed operation of signing;
    • Create subfolders in YYYY.MM.DD format – selecting this option that in the folder which is set to create subfolders for signed files in the format YEAR.MONTH.DAY created on the basis of the current date.


    Default certificate – this option allows you to select which will be the default certificate used to sign the certificate.

      • Select the certificate – after pressing the button on the list will be loaded all available certificates. To set the default certificate you should choose one of certificate and click OK;
      • View certificate – after pressing the button the details of the certificate will be displayed;
      • Remove certificate – by pressing the button the certificate will be removed from the configuration.



    Window 16: The Settings tab – Signature – the part relating to Default certificate and signature options

    • Additional options of the signature
    • Before signing the signature ask for a reason – selecting this option, before signing the application will present a window for selecting reason of signature, which will be located in the structure of signature and will be presented later in the properties of the signature.
    • Create a special signature PDF (PAdES while signing of PDF document – selecting this option will cause if signed file will be PDF file this signature will be placed in the internal structure of the PDF and will be visible after opening PDF file in the PDF file editor;
    • Select the type of commitment (XAdES signature only) – Select the type of commitment for which a signature is created. Select from the following types of commitments:
      • The formal approval;
      • Confirmation of creation;
      • Delivery confirmation;
      • Confirmation of origin;
      • Confirmation of receipt;
      • Confirmation of posting.
    • Signature variant – allows you to select one of the following options for signature:
      • Do not include the additional information (BES) – selecting this option will cause that signature will be created in a basic format (no time stamp);
      • Include a time stamp (T) – selecting this option will cause that signature will be created with the time stamp proving the date of signature – is then required to define the settings tab of the time stamp in time stamp tab;
      • Include a time stamp, certificates and CRL (XL) – selecting this option will cause that signature will be created in the so-called. enhanced format that contains a time stamp proving the date of signature and contains CRL list as evidence of the validity of the signature at the time of submission – is then required to define the settings tab of the time stamp in time stamp tab;



    Window 17: The Settings tab – Signature – the part relating to Advanced options of signature

    • Advanced options of signature ETSI / Cades
      • The path to the file signature policy – indicates the path to the signature policy defining the criteria for submitting and verifying the signature. Selection of the appropriate signature policy is made by pressing the button Browse. The Remove button allows you to remove the selected policy and return to the default setting.
    • Advanced options of signature PDF/PAdES
      • The path to the file signature policy – indicates the path to the signature policy defines the criteria for submitting and verifying the signature. Selection of the appropriate signature policy is made by pressing Browse. The Remove button allows you to remove the selected policy and return to the default setting.
      • Include a graphic symbol of the signature in the PDF document – selecting this option, during the signing of PDF files for each file will be possible to an indication of an image file to use as a graphic symbol of the signature.
    • Advanced options of signature XAdES
      • Create a signature attached (Enveloped) when the signed XML document is an internal signature XAdES – selecting this option, XML file will be signed with the correct structure is a signature will be made known Enveloped mode;
      • Create a signature attached (Enveloped) in the standard version – selecting this option, will cause if XML file will be signed with the correct structure a signature will be made so called Enveloped standard mode – This mode is required by the European Commission;

    Settings – Verification

    Verification tab enables settings configuration for the verification process realized in Verifying tab.


    Window 18: Settings – Verification

    Basic options of verification


    Selecting Qualified signature verification will cause setting proper runtime mode of proCertum SmartSign application, which consists in verifying, if the signature operation has been completed with the usage of qualified signature in accordance with the act on electronic signature.
    Note!
    If you have selected Qualified signature verification, the application will check if signing certificate is qualified certificate. If it appears that the certificate is not qualified certificate, error message will appear.
    If data are enclosed in signature file and the user will select an option Export data, if they are included in the signature file, it will cause data separation and data saving in the chosen place.

    Additional options of verification

    An additional option is so called verification verification variant specifying the details of the verification process. Choose from the following variants of verification:

    • Do not include the additional information (BES) – selecting this will cause the subject to verify will only be the integrity of the signature;
    • Include a time stamp (T) – selecting this will cause the subject to verify will only be the integrity of the signature, after positive verification of the signature will be attached to the time stamp of the time providing a positive verification of the signature – is then required to define the settings tab of the time stamp in time stamp tab;
    • Include the time stamp, certificates and CRL lists (XL) – selecting this option will cause the will be carried out full of verification of signature, after verification of sued signature will be accompanied by the time stamp proving a positive verification time and signature CRL lists, which were used for verification – is then required to define the settings tab of the time stamp in time stamp tab;

    Settings – Timestamp

    Timestamp tab allows you to configure settings for time-stamping operations undertaken during the submission or verification of electronic signature.



    Window 19: The Settings tab – Timestamp


    We can define the following parameters:

    • Address timestamp server enables marking the signature files of the timestamp which are available in the following predefined settings:
      • a non-qualified server address CERTUM timestamp – unqualified timestamp;
      • adres serwera kwalifikowanego znacznika czasu CERTUM – kwalifikowany znacznik czasu, który wymaga posiadania certyfikatu dostępu;
      • qualified server address CERTUM timestamp – qualified time stamp, which requires a certificate access;
      • http://localhost:801/pk-tsa – address which you should choose when you use Client CLID proCertum applications installed on user’s computer;



    WARNING!!!
    Access to a qualified time stamp CERTUM can also by using of access certificate. Therefore, if you choose a qualified time stamp CERTUM you can select Access to the server by the time stamp through certificate. After selecting the options settings will be unlocked certificate:

      • Choose Certificate – after pressing the button the list will be loaded all the certificates. Select the certificate authorizing access to a qualified time stamp CERTUM and press OK;
      • View the certificate – after pressing the button will display the details of the certificate;
      • Remove certificate – by pressing the button the certificate will be removed from the configuration.

    File signing

    Signing tab enables signing file with an electronic signature.
    It consists of 4 sections:

    • List of elements to sign – file names, modification dates, size and status of signature (To sign/Signed/File has been skipped) are listed here;
    • Defined signature settings – information about signature format (ETSI/XAdES as well as about signature type: internal/external).
    • Signature details – information about signature dotyczące podpisu. Pojawiają się one po wykonaniu podpisu.
    • Information – Statistic information about the quantity of selected files with the division to files designed for files to sign, already signed files as well as files, which haven’t been signed yet.


    WARNING! It is recommended that the single signature file does not exceed 10 000 files of size about 50 KB



    Window 20: Signing

    Adding elements to the list

    Electronic signature operation can be executed in two ways:

    • on single file – by indication with the usage of the Add file button,
    • on group of files – by multiple file selection with the usage of Add directory.


    Indicated files will be added to the list of elements to sign. To remove file(s) selective from the list to sign please show chosen file(s) and click Remove file(s) from the list. To remove all files from the list of elements to sign please click Clear list.

    Signature operation

    If all elements to sign are on the list, please click Sign.



    Window 21: Signing – List of elements to sign


    proCertum SmartSign application will find certificates enabling signing documents with an e-signature.



    Window 22: Searching for certificates


    After searching has been completed, the certificates will be displayed.



    Window 23: List of qualified certificates


    Note!
    Qualified certificates will be displayed in dialogue window. To display all certificates available on given computer, please select an option Show only qualified certificates.



    Window 24: List of qualified certificates and non-qualified certificates


    To execute signature operation, please show certificate and click OK.



    Window 25: Certificate selection for signature operation


    If the user has selected qualified certificate for signature operation, reminder, referring to insertion of authentication PIN code will be displayed. Please enter the PIN then and click OK.



    Window 26: Reminder referring to PIN insertion


    If entered PIN is invalid, proCertum SmartSign application will search for keys associated with the certificate. After that the signing process will be started.



    Window 27: Signing… – Performing signature


    After the signing process has been successfully completed, the summary will be displayed.



    Window 28: Signing summary


    Signature details section on the tab Signing will be updated with the information concerning signature file (field Signature) as well as signing file (field Signer).



    Window 29: Signing – executed signature


    Data can be browsed by clicking Show signature button:



    Window 30: Signed data – Main tab



    Window 31: Signed data Signatures tab

    Multiple signature

    To perform multiple signature, please select file (original, signature file should not be selected), which was signed at least once. Please click Sign button then. Certificate selection and entering PIN code is similar like by single signing. After the proper PIN code has been entered, the following window will appear:



    Window 32: Window enabling selection of an action performed by at least one already existing signature


    For multiple signature, please click Add signature button. In case of selecting an option Replace signature, all already existing signatures will be replaced with one. Data informing about already existing signature can be displayed by clicking Show signature. After the signature has been performed, you can check all signatures of the given file by clicking Show signature.



    Window 33: Signed data Main tab for multiple signature



    Window 34: Signed data signature for multiple signature tab

    Countersignature

    To perform countersignature please select file (original, signature file should not be selected), which was signed at least once. Please click Sign button then. Certificate selection and entering PIN code is similar like by single signing. After the proper PIN code has been entered, the following window will appear.


    Window 35: Window enabling selection of action by at least one signature


    For countersignature, please click Countersign button. In case of selecting an option Replace signature, all already existing signatures will be replaced with one. Data informing about already existing signature can be displayed by clicking Show signature. After the Countersign button has been clicked, there will be a window displayed. Please select the certificate from this window, which you would like to countersign:



    Window 36: Window enabling signature selection for countersignature


    After the certificate has been selected, please click Select. After the signature has been performed, all signatures of given data can be checked by clicking Show signature.



    Window 37: Signed data main tab for countersignature



    Window 38: Signed data signatures for countersignature tab


    Countersignatures of signatures are marked by C letter

    Signing PDF files

    If enabled signature is set Create a special PDF (PAdES) when the signed document is PDF document, application for an ensemble is made of the signature of the PDF file in a PDF file so called PAdES format. The process of signing is no different essentially from the process described above. The signature is placed directly in the PDF.
    WARNING!
    For the correct interpretation of signatures in PDF files is required Adobe ® Reader ® at least version 10.0.

    Adding graphic symbol of signature


    If in advanced options, of signature PDF / PAdES option Place graphic symbol of signature in PDF document is selected when signing a PDF file, after selecting the signing certificate it will be made possible to select the graphic file signature symbol In the case of serial signing of PDF files for each of signing a PDF file application allows you to define a specific symbol.



    Window 39 Adding a signature graphic symbol – The main window


    After pressing the Choose button it will be enabled to display a graphic file used as a graphic symbol of signature (acceptable formats are jpg, gif and png).



    Window 40 Adding a graphic symbol of the signature – Indication of the graphic file


    After selecting the file, the main window will be updated with the selected file.



    Window 41 a signature graphic symbol – The chosen graphic file


    The field in which the graphic symbol is to be placed on the document indicates the mouse while holding the left mouse key. After defining symbol of this field with information on signing will appear in the document.



    Window 42 a signature graphic symbol – graphical symbol added to the document


    After confirmation with OK the signature is made. After opening the PDF document with a signature graphic symbol will be immediately visible.



    Window 43 Adding a graphic symbol of a placed signature – signed file with a placed graphic symbol of signature

    Context menu

    To get the context menu started, please click right mouse button on any place on the list. There are 8 available options in the menu:

    • Sign all – after this option has been selected, the signature will be performed on all files available in the list.
    • Sign selected – after this option has been selected, the signature will be performed only on selected files. To select more than one file, please hold left Ctrl button and by clicking left mouse button select next file(s).
    • Add file – this option works in the same way as Add file button.
    • Add directory – this option works in the same way as Add directory button.
    • Remove from list – this option works in the same way as Remove file(s) from list button.
    • Clear list – this option works in the same way as Clear list button.
    • Send as e-mail – This option starts the mail program to the operating system as the default, and generates an email attaching to it signatures of the created files and the files signed (in the case of external signatures).
    • Open file location – this option allows you to display folder of the file.


    Window 44: Signing tab – context menu

    Signature verification

    Verifying tab enables electronic signature verification.
    It consists of 4 sections:

    • List of elements to verify – file names are displayed on the list, modification date, size and status of signature (To verify/Verified successfully/Verified unsuccessfully).
    • Defined signature settings – information about verification settings referring to qualified signature verification (See: point 4.1.3).
    • Signature details – information referring to signature on selected file.
    • Information – statistic information about the number of selected files with the division to files designed for files to verify, already verified files as well as files, which haven’t been verified successfully.



    Window 45: Verifying tab

    Adding elements to the list

    If we want to perform electronic signature verification operation, we can perform it:

    • on single file – by selecting file wit the usage of Add file button,
    • on group of files – by multiple selection of file with the usage of Add file button or by adding directory with the usage of Add directory button.


    Selected files will be added to the list of documents to verify. To remove file(s) selective from the list to verify, please indicate selected file(s) and click Remove file(s) from list. To remove all files from verification list, please click Clear list.
    Indicated files will be added to the list of elements to verify. To remove file(s) selective from the verification list, please indicate selected file(s) and click Remove file(s) from list. To remove all files from verification list, please click Clear list.
    Attention!
    Files with internal or external signature (information about signature is found in the Signature information section) can be found in the list of elements for verification. If selected element is an external signature, please select source file in the Signature information section, on which the signature operation has been performed. It should be done by clicking button.

    Information about signature and document, which is being verified


    Window 46: Verifying tab – List of elements to verify


    Detailed information can be inquired by clicking Show signature button. Signed data window will be displayed then.



    Window 47: Signed data


    There are two tabs in the Signed data window:

    • Main – contains information about signature type as well as number of signatures, countersignatures and certificates;
    • Signatures – contains information about signature and signer certificate, signed and no-signed attributes etc.

    To display the document, which is being verified, please click Show document button.
    Note!
    Document is being displayed out of control of proCertum SmartSign application, with the usage of external application, which is proper for this document type.

    Verification operation

    If all the elements for verification are found on the list, please click Verify.



    Window 48: Verifying tab – List of elements to verify


    The signature verification process starts.



    Window 49: Verification…


    After the e-signature verification process has been completed, the summary will be displayed.



    Window 50: Verification summary

    Verification status

    Verification operation can result as successful and unsuccessful. Depending on operation result, its status will be defined as:

    • Verified positively;
    • Verified negative.


    If the verification process is defined as successful, the entry Certificate: Jan Kowalski – successfully verified will be shown in Verification status field in section Signature information.



    Window 51: Verification status: Verified positively


    If the status of verification process is defined as unsuccessful, the element will be marked with red and there will be an entry Certificate: Jan Kowalski – verified incomplete, displayed in Signature information section in Verification status field.



    Window 52: Verification status: Verified negative


    Error reason for the signature file will be also given in the Verification status field.
    Find error examples below.


    Window 53: Signature value invalid

    Window 54: Certificate invalid

    Context menu

    To get the context menu started, please click right mouse button on any place on the list. There are 7 available options in the menu:

    • Verify all – after this option has been selected, signature of all files found on the list will be verified.
    • Verify selected – after this option has been selected, the signature will be verified only for selected files. To select more than one file, please hold left Ctrl button and by clicking left mouse button select next file(s).
    • Add file – this option works in the same way as Add file button.
    • Add directory – this option works in the same way as Add directory button.
    • Remove file(s) from list – this option works in the same way as Remove file(s) from list button.
    • Clear list – this option works in the same way as Clear list button.
    • Open file location – option allows you to display folder of the file.



    Window 55: Verifying tab – context menu

    System context menu

    After the proCertum SmartSign application has been installed, there will be a new position added in the context menu. To get the menu started, click right mouse button on any file. There will be a new position available in the menu under the name proCertum SmartSign. After selecting it with the mouse cursor, there will be three options displayed:

    • Sign – after this option has been selected, proCertum SmartSign application with selected Signing tab will be started and marked file will be loaded to the list of files designed for signing. Further signing procedure is described in 4.3 point.
    • Verify – after selecting this option, proCertum SmartSign application with selected Verifying tab will be started and marked file will be loaded to the list of files designed for verification. Further verification procedure is described in point 4.4.
    • Show signature – after selecting this option, Signed data will be displayed with the usage of mechanisms included in proCertum SmartSign application. This option is available only for signature file.




    Window 56: System context menu

    Update reporting.

    There is an update reporting mechanism included in proCertum SmartSign application, which will be activated by marking proper option in application general settings. The mechanism starts while getting the application started.
    When the latest software will be available, following message will appear:



    Window 57: Update message


    After clicking button Yes, the www page window will be opened, where you can download the latest version of application. To make the mechanism work, the computer has to be connected to the Internet.



    Window 58: WWW page with the latest proCertum SmartSign version

    Table of windows

    Window 1: Installer Icon
    Window 2: Setup language choice
    Window 3: Welcoming window of installation wizard
    Window 4: License agreement
    Window 5: Choose Destination application
    Window 6: Installer is ready to start the installation process
    Window 7: The installation process has been successfully completed.
    Window 8: Main window of proCertum SmartSign application
    Window 9: Information about library incompatibility
    Window 10: Information about system– Library
    Window 11: Information about system– Java Environment tab
    Window 12: Bookmark Help
    Window 13: Bookmark Help on the website WWW
    Window 14: Settings – General tab
    Window 15: Signature-Settings tab
    Window 16: The Settings tab – Signature – the part relating to Default certificate and signature options
    Window 17: The Settings tab – Signature – the part relating to Advanced options of signature
    Window 18: Settings – Verification
    Window 19: The Settings tab – Timestamp
    Window 20: Signing
    Window 21: Signing – List of elements to sign
    Window 22: Searching for certificates
    Window 23: List of qualified certificates
    Window 24: List of qualified certificates and non-qualified certificates
    Window 25: Certificate selection for signature operation
    Window 26: Reminder referring to PIN insertion
    Window 27: Signing… – Performing signature
    Window 28: Signing summary
    Window 29: Signing – executed signature
    Window 30: Signed data – Main tab
    Window 31: Signed data – Signatures tab
    Window 32: Window enabling selection of an action performed by at least one already existing signature
    Window 33: Signed data – Main tab for multiple signature
    Window 34: Signed data – signature for multiple signature tab
    Window 35: Window enabling selection of action by at least one signature
    Window 36: Window enabling signature selection for countersignature
    Window 37: Signed data – main tab for countersignature
    Window 38: Signed data – signatures for countersignature tab
    Window 39 Adding a signature graphic symbol – The main window
    Window 40 Adding a graphic symbol of the signature – Indication of the graphic file
    Window 41 a signature graphic symbol – The chosen graphic file
    Window 42 a signature graphic symbol – graphical symbol added to the document
    Window 43 Adding a graphic symbol of a placed signature – signed file with a placed graphic symbol of signature
    Window 44: Signing tab – context menu
    Window 45: Verifying tab
    Window 46: Verifying tab – List of elements to verify
    Window 47: Signed data
    Window 48: Verifying tab – List of elements to verify
    Window 49: Verification…
    Window 50: Verification summary
    Window 51: Verification status: Verified positively
    Window 52: Verification status: Verified negative
    Window 53: Signature value invalid
    Window 54: Certificate invalid
    Window 55: Verifying tab – context menu
    Window 56: System context menu
    Window 57: Update message
    Window 58: WWW page with the latest proCertum SmartSign version


proCertum SmartSign – FAQ

  • 1. How can I add the information that a document has been signed electronically?
    Solution:

    The proCertum SmartSign software enables adding a graphic signature symbol while signing PDF documents.

    Instructions on how to add a graphic symbol to a PDF file are included in the proCertum SmartSign user guide in the chapter: „Adding a graphic signature symbol.”

  • 2. Where from can I download proCertum SmartSign (signing software)?
    Solution:

    The proCertum SmartSign software can be downloaded directly from the CERTUM website:

    Path to download the file:

    www.certum.eu -> Products -> Software and libraries -> proCertum SmartSign

  • 3. How can I view and save the contents of a document signed electronically?
    Solution:

    The proCertum SmartSign software enables viewing the signed file just after it has been signed. To do so, please click: „Show the document” button.

  • 4. Why is there one additional file created while signing a document? Should it be sent to the recipient so the document is appropriately verified?
    Solution:

    A so-called signature file is created while signing a document. This additional signature file is created for the following signature settings in the proCertum SmartSign software:

    • Signature format – XasES, CAdES/ETSI,
    • Signature type – external signature.

    What files should be sent to the recipient for an appropriate verification to be performed?

    The following files should be sent to the recipient:

    • the document being signed – source file,
    • and the signature file additionally created by proCertum SmartSign.

  • 5. How should I use time stamps in the proCertum SmartSign software?
    Solution:

    The proCertum SmartSig software settings should be set appropriately to use time stamps.

    Instructions on how to set a time stamp are included in the proCertum SmartSign user guide in the chapter: „Settings – time stamp”

  • 6. How can I sign a document?
    Solution:

    To sign a document you should:

    • 1. Run the proCertum SmartSign software
    • 2. Click the „Signing” button
    • 3. Add the file which you wish to sign to a file list
    • 4. Click the „Sign” button

  • 7. How does the option for the blind work?
    Solution:

    With Java Access Bridge technology the proCertum SmartSign application is adjusted to the requirements of screen-reading software, e.g. JAWS, NVDA.

  • 8. What are the language versions?
    Solution:

    The following language options are available in the proCertum SmartSign International version:

    • PL – Polish,
    • EN – English,
    • RU – Russian,
    • MD – Moldavian.

  • 9. What size files can be signed?
    Solution:

    Tests performed in proCertum SmartSign revealed that files of the following sizes can be successfully signed:

    • CA dES (internal and external signatures) and XA dES (external signature) in a 4.5GB file.
    • XA dES (internal signature) can be successfully performed in binary files up to 80MB, and in *.xml files up to 25MB.

  • 10. How many files can be signed at one go in proCertum SmartSign?
    Solution:

    • Suggested quantity: 5,000 files.
    • Moreover, it is recommended not to exceed 10,000 files of 50KB while signing at one go.

  • 11. What certificates are supported by the application (of what companies)?
    Solution:

    The application supports certificates of the following entities:

    • CERTUM,
    • CenCert,
    • KIR,
    • PWPW,
    • Centrum MobiCert.

  • 12. Can I place a graphic signature while signing?
    Solution:

    Yes > The proCertum SmartSign software enables adding a graphic signature symbol while signing PDF documents.

    Instructions on how to add a graphic symbol to a PDF file are included in the proCertum SmartSign user guide in the chapter: „Adding a graphic signature symbol.”

  • 13. How can the option „certified to be a true copy” be marked in a document being signed?
    Solution:

    In the proCertum SmartSign software it is possible to add a signature justification – selecting this option will cause the application to present a window in which an option for signature justification can be selected. The signature justification will then be placed in the signature structure and displayed in the signature properties.

    How can I enable the option „Before signing ask for a signature justification”?

    To enable the additional option „Before signing ask for a signature justification” you should:

    • Run the proCertum SmartSign software
    • Click the „Settings” button to go to the „Signature” tab
    • Go to „Additional signature options” and select the option
      • „Before signing ask for a signature justification”.
    • While signing it will be possible to add a justification for signing a document.

  • 14. Is it possible to run a program from the command line?
    Solution:

    Yes > it is possible to run the proCertum SmartSign application from the command line using appropriate arguments, e.g. proCertumSmartSign.exe –sign.

    More information on arguments available is presented below:

    1. Windows

    • Start the command line (Command Prompt -> cmd.exe)
    • Enter the following command: proCertumSmartSign.exe –h (this command displays a list of available commands)

    2. Linux

    • Start the command line
    • Enter the following command: proCertumSmartSign.sh –h (this command displays a list of available commands)
      Note: while running the application from the command line and using a parameter to sign a document, GUI will always be displayed.

  • 15. What is the difference between internal and external signatures? Where can I set those options?
    Solution:

    The proCertum SmartSign application enables creating:

    • External signature – the signature file does not include the contents of the document being signed; it includes information on the signature only.
      Note: Please remember that while signing, a signed document together with its signature should be delivered.
    • Internal signature – the signature file includes the contents of the document being signed together with information on the signature.

    How can I set the signature type to external/internal?

    To change the setting of the signature type you should:

    • Run the proCertum SmartSign software
    • Click the „Settings” button to go to the „Signature” tab
    • Go to „Signature type” and select the desired option
      • „External signature”
        lub
      • „Internal signature”

  • 16. How can I set signing in the Pades format?
    Solution:

    To set signing documents in the PDF format you should:

    • Run the proCertum SmartSign software
    • Click the „Settings” button to go to the „Signature” tab
    • Go to „Additional signature options” and select the „Create a special PDF signature (PadES) while signing a PDF document” option.

  • 17. How can I check what proCertum SmartSign software version I have?
    Solution:

    To check which software version is currently installed on the drive you should:

    • Run the proCertum SmartSign software
    • Click the „About the software” button
    • Then check the number of the installed version:

  • 18. Can I sign several documents at one go?
    Solution:

    YES > The proCertum SmartSign application enables signing several/several hundred documents at one go.

  • 19. How can I check whether a signed document includes a time stamp?
    Solution:

    To check whether a document includes a time stamp you should:

    • Click on the signature file twice (e.g. .xades document)
    • Go to the „Signature” tab and select the „Unsigned attributes” tab, which includes information on whether a time stamp has been used.

  • 20. How will I know that I have used up the limit of stamps?
    Solution:

    To check the number of time stamps still available you should:

    Write an e-mail to: infolinia@unizeto.pl

    • E-mail subject: The number of time stamps available
    • In the body you should provide the serial number of the access certificate to the time stamping service

  • 21. Where can I find instructions on signing and verifying a document?
    Solution:

    To start the instructions on signing and verifying a document you should:

    • Run the proCertum SmartSign software
    • Click the „Help” button

  • 22. Can two people sign the same document in SmartSign?
    Solution:

    YES -> The proCertum SmartSign application enables signing the same document by several people

  • 23. Does SmartSign sign PDF and doc files?
    Solution:

    YES -> The proCertum SmartSign application enables signing PDF, doc files and more.

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