2026-07-21

CertumSign – a document signing platform for organizations

Start signing documents in your company directly through a web browser

• Learn how the CertumSign platform works for organizations
• See how you can use it to manage document workflows
• Discover the benefits it brings to organizations

Every modern organization aims to optimize work processes and eliminate unnecessary formalities. If you are still printing documents, signing them by hand, scanning, and sending them — it is time for a change. Using e-documents and e-signatures will help you save time and increase efficiency. If you are looking for such a solution for your organization, find out what CertumSign can do. It works well for both small businesses and large organizations that want to streamline document workflows. Signing documents through a browser in CertumSign enables secure and fast case management in a digital environment.

CertumSign is a SaaS platform—which means it works immediately after activation, with no implementation required. You activate a single license for all employees, without having to purchase individual licenses for each person.

Convenience and accessibility – sign documents online

A shared workspace for company employees

CertumSign plans for organizations include a shared space for storing, viewing, and signing documents. Users decide which documents they share with others. Centralizing these activities eliminates the need to use multiple platforms.

Shared space for documents made available within the organization

Various user roles

Every organization assigns roles:

• Owner – full access and the ability to manage the entire organization account
• Administrator – supervises users and manages documents
• User – signs and sends documents

As a result, the organization gains full control over the signing process while maintaining data security.

Adding a new user to the organization

Works anytime, anywhere

You do not need any additional software or integrations to sign documents. Signing files through a web browser is possible from any desktop device connected to the Internet.

Supports multiple signature types

Depending on legal requirements and internal procedures, CertumSign offers various document signing methods.

• A qualified (long-term) electronic signature – you can use your QES signature from Certum, SimpySign or Certum Mini/Standard as much as you want
• A one-time qualified signature – that you can use yourself or share with an external user outside your organization. You can obtain this QES signature 24/7
• Advanced (long-term) electronic signature – a Document Signing signature obtained through a remote verification process
• Basic signature (SES) with SMS/e-mail code – if the sender or recipient does not have a signature

Choice of electronic signature type

Speeds up collecting signatures

You can sign multiple files at once and forward them to others. You send documents by creating a workflow involving multiple recipients, including people outside your company.

Sending multiple files to a group of recipients

Recipients without a CertumSign account receive an SMS code to access the document. If they do not have their own e-signature, they can use an Basic signtaure with authentication via SMS or e‑mail code, or a one-time qualified signature.

Qualified validation service — signature verification

Signing a document is one thing, but how can you be sure the signature is valid? CertumSign includes the qualified Webnotarius validation service, which confirms the authenticity and validity of electronic signatures on documents in CertumSign. Signature verification is a key element of the document workflow process in a company. It ensures regulatory compliance and eliminates the risk of using incorrectly signed documents. If needed, CertumSign will generate a qualified validation report. You can use it in dispute situations, for example before the National Appeals Chamber or in court.

Signature validation screen

Why is it worth implementing the CertumSign platform in your company?

• Time-saving

Eliminating paper-based document workflows allows companies to shorten approval and signing times.

• Cost reduction

No need to print, scan, or mail documents translates into real savings

• Intuitive user experience

Signing e-documents and verifying signatures has never been easier — it only takes a few clicks.

If you care about fast and secure document approval, CertumSign is the perfect solution. With this document signing platform, you can work more efficiently, send multiple documents at once, and collect signatures faster. You and the recipients sign documents in the same application, even if you use qualified signatures from different Polish providers.

Choose CertumSign and see how easy it is to sign documents through a browser in your company.

Buy online: https://shop.certum.eu/certumsign-platform-plans-for-organizations.html