eKRS: useful instructions and information for sending files

Submitting an electronic signature to the eKRS – compliance with the National Accounting Standards

Step 1: Select "Settings"

Step 2: Set the following parameters in the "Signature" tab:

  • Signature format: “XAdES”
  • Signature type: “Internal signature”
  • Shortcut function: "SHA-256"
  • Archiving: "Create subdirectories in the format: YYYY.MM.DD”
  • Additional signature options: "Check the validity of the certificate..."
  • Signature variant: "Don't include additional information (BES)"

Step 3: Adding another signature to a signed file:

Note: if you have already signed the document with a qualified signature, do not reopen the file to correct or check it. This may cause errors that make it difficult to read the document

In order to sign the document with another qualified certificate, it is necessary to:

  • Start the proCertum SmartSign program
  • Click the "Add file" button and select a signed file (with .xades extension)
  • Click on the "Open" button – the file will be added to the list of files to be signed
  • Click "Sign" - the signing process will start. The certificate selection window will appear
  • Select the certificate and press “OK” – a window will appear allowing you to add a signature
  • Click on the “Add signature” button – a window will appear in which the PIN code should be entered into the selected certificate
  • Enter the PIN code
  • Confirm the entered PIN code – the signature process will begin – after adding the signature, a window with a summary will appear
  • Press “OK” – you will return to the list of files – you will see two signatures placed under the signed file

Sending documents to eKRS signed in the proCertum SmartSign application – compliance with International Accounting Standards (IAS)

  1. Create an account on the website: https://ekrs.ms.gov.pl/rdf/rd/
  2. Sign the documents in the proCertum SmartSign application – download the application
  3. Setting up the proCertum SmartSign application before signing
  4. How to sign a document in the proCertum SmartSign application
    1. Start the proCertum SmartSign program
    2. Click on the “sign” button
    3. Add the file you want to sign to the file list
    4. Click on the “Sign” button
  5. How to add another signature to a signed file
    1. Start the proCertum SmartSign program
    2. Click the "Add file" button and select a signed file
    3. Click on the "Open" button – the file will be added to the list of files to be signed
    4. Select the certificate and press “OK” – a window will appear allowing you to add a signature
    5. Click on the “Add signature” button – a window will appear in which the PIN code should be entered into the selected certificate
    6. Enter and confirm the PIN code – the signature process will begin (after adding the signature, a window with a summary will appear)
    7. Press “OK” – you will return to the list of files – you will see two signatures placed under the signed file
  6. Then log in to your KRS account and add signed documents and send them.

Sending documents to eKRS signed in the proCertum SmartSign application using SimplySign

  1. Create an account on the website: https://ekrs.ms.gov.pl/rdf/rd/
  2. Sign the documents in the proCertum SmartSign + SimplySIgn Desktop application - download the application
  3. Start the SimplySign Desktop application and select “Connect to SimplySign” - a command that allows you to connect to the service and access virtual cards
  4. Setting up the proCertum SmartSign application before signing
  5. How to sign a document in the proCertum SmartSign application using SimplySign In order to sign the document it is necessary to:
    1. Start the proCertum SmartSign program and log in to the SimplySign Desktop application
    2. Click on the “sign” button
    3. Click on the “sign” button
    4. Add the file you want to sign to the file list
    5. Click on the “Sign” button
  6. How to add another signature to a signed file in the proCertum SmartSign application using SimplySign
    1. Start the proCertum SmartSign program and log in to the SimplySign Desktop application
    2. Click the “Add file” button and select a signed file
    3. Click on the "Open" button – the file will be added to the list of files to be signed
    4. Select the certificate and press “OK” – a window will appear allowing you to add a signature
    5. Click on the “Add signature” button – a window will appear in which the PIN code should be entered into the selected certificate
    6. Enter and confirm the PIN code – the signature process will begin (after adding the signature, a window with a summary will appear)
    7. Press “OK” – you will return to the list of files – you will see two signatures placed under the signed file

Dear User

Pursuant to Article 13(1)(2) of the General Data Protection Regulation of 27 April 2016 (hereinafter referred to as the “Regulation”), please be informed that:

  • The administrator of your personal data is Asseco Data Systems S.A. with registered office in Gdynia, ul. Podolska 21, 81-321 Gdynia;
  • The Data Protection Officer at Asseco Data Systems S.A. can be contacted at e-mail address: IOD@assecods.pl, tel. +48 42 675 63 60.
  • Your personal data will be processed for the purpose of:
    1. preparing a response to your enquiry, pursuant to Art. 6(1)(b) of the Regulation.
    2. sending marketing information by means of electronic communication and automation software on the basis of the Act on the provision of services by electronic means of 18 July 2002 and in connection with Article 172(1) of the Act “Telecommunications Law” of 16 July 2004 (alternative consent), pursuant to Article 6(1)(a) of the Regulation.
  • Your personal data will be stored for the time necessary to prepare a response to your enquiry and to respond it until you withdraw your consent for receipt of marketing information.
  • You have the right to access the contents of your data and the right to correct it, to have it removed/forgotten, to restrict its processing, to transfer it, to make an objection, to withdraw consent at any time without affecting the lawfulness of processing carried out on the basis of your consent prior to its withdrawal. All the above rights may be exercised through an application submitted at https://www.daneosobowe.assecods.pl
  • You have the right to lodge a complaint with the Regulator if you consider that the processing of your personal data is in breach of provisions of the Regulation.
  • Provision of personal data by you is necessary for the execution of your enquiry. You must provide it, and the consequence of not providing personal data will be that you will not be able to receive a response to your enquiry.
  • Your data will be processed automatically, also in the form of profiling. Automated decision making will be based on the principles of processing personal data supplied at the time of creating an Account and any supplemented data stored in it as well as data concerning activity on the Websites (in accordance with the Privacy Policy of Asseco Data Systems S.A. website Privacy Policy) and activity related to our communication with you through e-mail, and such processing will result in adjustment of marketing information concerning our products and services that may be of interest to you.
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