How does the SimplySign qualified electronic signature work?

Electronic document signing accelerates digitization of business

With the growing role of digital technology in business, speed and security are at a premium. Tools are needed to facilitate and secure online operations. One of these is the SimplySign mobile qualified electronic signature. It makes business processes smoother, and users enjoy greater convenience, efficiency and reliability. SimplySign offers enhanced security of documentation and the ability to integrate with various domain systems.

Want to learn more? In the article we will present how the SimplySign electronic signature works.

What is the SimplySign electronic signature?

It allows you to sign any electronic document anytime, anywhere. It is as binding as a handwritten signature. Not only in Poland, but also throughout the European Union (eIDAS regulation). It ensures the integrity of the content of the document and guarantees that the signature will not be forged or falsified.
The rest of this article will explain how electronic signatures work. Read on to learn how to use it and gain the maximum benefits.

For whom is the mobile qualified signature intended?

The mobile qualified signature is designed for both individual users and representatives of the public administration and business sector. It is compatible with key administrative systems in Poland, thus facilitating and expediting the handling of official formalities.

Key steps to obtain an electronic signature

In order to use a qualified electronic signature, it is necessary to obtain a certificate that enables secure e-signatures. To do this, you should contact a qualified trust service provider (such as Certum, which has been taking care of digital security of institutions and organizations for more than 25 years). Next, you need to purchase the chosen e-signature certificate and submit an application for its issuance. The next step involves identity verification, for which an identity document will be required. Upon successful verification, you will obtain a qualified electronic signature, which, according to current law, is equivalent to a handwritten signature.

How does an electronic signature work?

Generating an electronic signature using SimplySign

Generating a qualified electronic signature is a process that requires meeting a number of security norms and standards. A qualified electronic signature is a special type of electronic signature that meets specific legal requirements to ensure its reliability and integrity. A qualified electronic signature is equivalent to a handwritten signature in terms of legal effects. This means that a document signed with a qualified electronic signature has the same legal validity as a document signed by hand.

To generate a qualified electronic signature, you must have a qualified electronic signature certificate and a qualified electronic signature device.

A qualified electronic signature certificate is an electronic document that contains information about the identity of the certificate owner, their public key and the validity period of the certificate. The certificate is issued by a so-called trust service provider. The supervisory bodies overseeing the work of qualified trust service providers in Poland are the Ministry of Digitalization and the National Certification Center, abbreviated as NCCert.

A qualified electronic signature device is a device that allows to place a signature on a document. The device must meet specific technical requirements, as specified in the Regulation of the Minister of Digitization of 29 August 2021 on qualified electronic signature devices. Most commonly used devices include cryptographic cards and readers or cloud cards accessed remotely.

The procedure for generating a qualified electronic signature is as follows:

1. Choose a trust service provider and apply for a qualified electronic signature certificate. The application can be submitted online or in person.
2. Confirm your identity – this is a necessary step in the process of applying for a qualified electronic signature.
3. After successful identity verification, the trust service provider will issue you a qualified electronic signature certificate.
4. Upon receiving the qualified electronic signature certificate, install software to manage the qualified electronic signature.
5. After installing the software, run it.
6. Select the document you want to sign.
7. Select the qualified electronic signature certificate you want to use to sign the document.
8. Click on the “Sign” button.

Once the electronic signature is applied, a message will appear on the document stating that the document has been signed with a qualified electronic signature. This information will include the identity of the certificate owner, as well as the date and time of the signature.

Want to learn more about how SimplySign electronic signatures work?

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Benefits of using SimplySign electronic signature

Understanding how SimplySign electronic signature works makes it easier to recognize its numerous benefits, including security, legal compliance, time and resource savings, and simplification of business processes.
Using an electronic signature brings many benefits to businesses. It significantly simplifies business processes and increases efficiency by eliminating the printing and physical signing of documents. First of all, it provides better security compared to traditional signing methods. It ensures regulatory compliance, which is crucial in many business transactions.

Practical applications of electronic signature

SimplySign electronic signature finds application in a variety of industries, in business and personal life. You can use it in the financial sector, in public administration, and also for signing documents related to healthcare. This shows how versatile the electronic signature is.

Interested? Find out where to buy SimplySign qualified electronic signatures!

You can buy the SimplySign mobile electronic signature in three easy ways:

• in the Certum online store – Certum store – electronic signature and SSL certificates,
• through the Certum Hotline at: +48 91 4472 850,
• at Points of Sale https://sklep.certum.pl/mapa-punktow-partnerskich-certum.